Notice of fair processing
As with all statutory and voluntary organisations working with children and young people, Trinity has to process information on the people using our services. This is necessary in order to run the services effectively and to meet the needs of the children and young people ensuring they remain safe and their welfare safeguarded. This notice is to tell you about the types of data held, why that data is held and to whom it may be passed on. Trinity holds information on all children and young people that use our services in order to support their needs and learning, to monitor and report on their progress, to provide appropriate pastoral care and to assess how well the organisation as a whole is doing. This information includes contact details, nonstatutory assessments, attendance information, characteristics such as ethnic group, special educational needs and any relevant medical information. From time to time we may be required to pass some of this data to the Local Authority, child protection teams and police that are prescribed by law. A senior member of staff will discuss any concerns with you before we contact any other professional. Children and young people who use our service as data subjects, have certain rights under the Data Protection Act, including a general right of access to personal data held on them, with parents exercising this right on their behalf, if they are too young to do so themselves, if you wish to access that personal data held about your child then please contact Trinity in writing:
The Oval Community Centre
In order to fulfil our responsibilities under the act, Trinity may, before responding to this request, seek proof of the requestor's identity and any further information required to locate the information requested. Please note that all rights under the data protection act to do with information about your child rests with them as soon as they are old enough to understand these rights. This will vary from one child to another and you will wish to consider the position for your child, as a broad guide it is reckoned that most children will have sufficient understanding by the age of 12. We would therefore encourage you to share this note with your child when they are aged 12, or over.
Where we hold information on protected characteristics we hold this information under Article 9 (2) d of the act:
(d) processing is carried out in the course of its legitimate activities with appropriate safeguards by a foundation, association or any other not-for-profit body with a political, philosophical, religious or trade union aim and on condition that the processing relates solely to the members or to former members of the body or to persons who have regular contact with it in connection with its purposes and that the personal data are not disclosed outside that body without the consent of the data subjects